Goods Received/Invoice Matching System

The Goods Received Invoice Matching System (GRIM) performs automatic Invoice to Delivery Note matching procedures within a parameter guideline of allowed variances. The system utilises the data from the Branch Charging System (BCS), together with Purchase Invoice data entered or captured within the GRIM routines.

System Overview

The Goods Received / Invoice Matching System Module provides a method of authorising purchase invoices with warehouse and direct branch deliveries.

Delivery information is interfaced from the Purchase Order module or keyed in from supplier delivery notes using data entry facilities.

Supplier invoices and credit notes are interfaced from the Purchase Ledger module.

Delivery note entry procedures produce line-by-line costed goods received records that are accessible by enquiry and report programs.

Invoices and delivery notes are matched automatically by the system within defined system tolerances. Authorised invoices are updated within the Purchase Ledger. For invoices falling outside of tolerance, reports are produced and facilities are provided for clerical investigation.