Branch Charging System

The Branch Charging System (BCS) is an internal accounting facility that has been designed as a means of capturing the costs associated with a retail branch network. These branch costs are incurred by the receipts of goods (and other charges) either directly from suppliers or indirectly via a warehouse. This module provides an internal accounting mechanism for the control of a chain of shops and passes information to the Goods Received/Invoice Matching module for the control of supplier payments.

Data Input Data can be loaded into the BCS from the following sources:- 

1. Transmitted branch direct delivery data from in-store systems (back office or hand held terminal). 

2. Branch delivery data from warehouse invoices. 

3. From the central data capture of directly delivered goods. 

4. Fromm the manual entry of warehouse deliveries/credit data. 

5. Journal entries. 

6. Branch sales data. 

7. Purchase Invoice variance data. 

Costed delivery note records are generated for subsequent Goods Received/Invoice Matching purposes. Data Processing The module processes data in respect of warehouse delivered and directly delivered goods on a weekly basis. The input data is validated and then processed to create a database that is subsequently used to provide a set of weekly reports. Weekly data is accumulated in order to provide on-going period and to-date data. An automated procedure is provided for the processing of data, for the update of analysis records and for the production of reports. The module allocates purchase invoice variance data passed from the Goods Received/Invoice Matching module. 

Branch Invoicing and Warehouse Summary

The module produces a weekly invoice for each branch held within the system. This provides a complete record of all charges made against branches. This includes a summary of warehouse deliveries/invoices.

Direct Suppliers Report

A listing is provided for all suppliers of directly delivered goods. This information is used to support the data passed for Purchase Invoice Matching purposes.

Branch Analysis

An analysis is provided that summarises the performance of each branch. The report provides weekly, period and to-date information for delivered goods (cost and retail), sales, and gross profit and stockholding values.

Product Group Analysis

Reports are provided that analyse branch charges by department, section and sub-section. These reports are produced as individual branch listings and as an overall company listing.

VAT Analysis

The module provides a report of branch charges analysed by VAT rates. Information is provided on a VAT period and a cumulative basis.